CONDITIONS OF
HIRE
This is a no smoking
building, hirers are asked to respect this condition.
Discos or entertainers should not use
smoke machines as this affects the Hall fire alarm system.
The hirers of the premises will be responsible
for:
- Any cost of replacing damaged or broken items incurred during
the course of hiring.
- Leaving the premises in as clean and satisfactory condition at
the end of the hire as they were at the beginning. If they are not,
the cost of cleaning the premises will be charged to the
hirer.
- Vacating the premises at the agreed time. Late departure
may result in an additional charge.
- Obtaining all licences required to hold their function, and for
enforcing any condition attached to the licenses.
- No nuisance is caused to adjoining owners during the period of
the hiring.
- When amplified music, recorded music and entertainment of a
similar nature is taking place the external doors and all windows
shall be kept closed, as far as is reasonably practicable, for the
duration of the entertainment.
- External areas of the premises should not be used after 23:00
hours, other than for the purposes of arrival and departure.
- Patrons should ensure that they and their guests leave the
areas quietly.
- The premises are not to be used for any illegal or immoral
purposes, or for any purpose which might offend public taste.
- All cars must be parked in a designated car parking area and
parked there at the owners' own risk.
- There must be no car parking on the entrance road
or in the turning circle in front of the Hall.
These areas must be kept clear at all times for emergency vehicle
access if required.
- Every hirer must ensure that full insurance cover in respect of
all matters is taken out prior to the hire period commencing, and a
copy of such insurance cover given to the Trust on request.
General Information /
Conditions
- The maximum room capacities are:
Hall = 240, Meeting Rooms - Large (Green) = 100, Small
(Blue) = 50
- The hiring charges are those quoted at the time of
application.
- A session shall comprise of any 4 hour period Morning /
Afternoon / Evening. Additional hours will be charged at the
applicable hourly rate.
- All booking are accepted at the discretion of the Trust
Committee.
- Any hirer booking with the intention of providing
lessons/coaching will be required to submit a coaching profile,
which will be verified before bookings can be confirmed.
- If you or your guests bring any property onto the Trust's land
or premises it will be entirely at your own risk. The Trust will
not accept responsibility for damage, loss or theft of property
however that may be caused.
Confirmation and Payment.
All bookings for the use of Trust facilities will be invoiced at
the time of reservation, and must be paid in full within 7 days of
the date of invoice. If payment is not received within this time
the booking will be automatically cancelled.
Cancellations and Refunds
Should a booking be cancelled at any time up to 28 days before
the confirmed hire date, the hire fee will be refunded in full.
For cancellations made after 28 days, and up to 14 days before
the hire date, a 50% refund of the hire cost will be made.
For cancellations made within the final 14 day period the full
hire cost will be charged.
Any booking made within 14 days of the event, must be paid in
full at the time of booking, and will not be subject to any
refund.
Changes and Amendments
Any changes to bookings will be subject to availability and the
trustees reserve the right to charge an administration fee.